The SharePoint Site Access Review is a process that allows owners of sites to see a list of all files and folders within a site that have custom sharing and easily update the access for each site. Periodically doing a Site Access Review keeps sites as secure as possible and ensures Copilot is not providing answers for content no longer intended for certain audiences.
- You will receive an email from Microsoft that looks like the image below
- Click on the "View all Permissioned content" link
- You will be taken to a webpage that shows all shared files and folders from within that site(s).
- For each item, click Manage Access
You only need to Manage Access for any line item that has a number in either the Number of 'Anyone' links or the Number of 'People in your org' links columns. You can ignore all other line items.
- From there, you can update who has access or Stop Sharing to clear out all shared access
Once you've gone through each shared file & folder, please click Complete Review and add a comment, then click Confirm